Gala Attendance

Attendance at galas at Club, Leinster and National level is a requirement of the Club for competitive squad swimmers (A, B & C Squads). The Club’s emphasis is on personal improvement, improving personal best times, rather than winning or medals etc. Competitive swimming is meant to be an enjoyable experience. Galas should be planned and carefully selected in conjunction with squad coaches. This allows coaches to plan their training programme towards specific galas. It also assists in developing the team spirit within the Club. Gala information is given out through the squad coach or via the noticeboard, the website or by email. The coach will discuss with each swimmer what galas they should attend and what events to enter. Swimmers can lose too much training time going to unnecessary galas. It is important that swimmers do not miss training sessions before and after galas as these sessions are crucial to the coaches’ programme. Swimmers should ensure that their completed Gala Entry Form, together with the correct fee, is placed in the Club box in the pool lobby on time. The Gala Secretary will not accept late entries or “phone entries” under any circumstances and no gala entries will be processed without the correct fee. It is preferable that Gala entries are accompanied by a cheque, rather than cash. Swimmers should indicate on their Gala Entry Form whether or not they will be available for relay selection on the day of the Gala. Only swimmers that meet the qualifying criteria for major galas will be allowed enter. Please note that different Galas are suitable for swimmers in different squads and by and large club galas, such as St Fiacres or own Gala are more suited to swimmers in C Juniors and C1 Squad. Provincial Galas (Leinsters) are more suitable for C2 or B Squad swimmers and National Galas (which have minimum qualifying times) are by and large suitable for A Squad Swimmers. If you have any doubts please ask your coach for further information. You can download a Gala Entry Form By Clicking on the Link Below.

Gala Entry Form

Important Gala Information

For every Gala, the Club appoints a Team Manager who is in charge on the day. The Club also endeavours to ensure that a coach is present for each gala, although this may not always be the case. Swimmers should report to the Team Manager and the coach (if present) when they arrive at the pool and before they leave. Swimmers should wear a Club hat for each race. They should also wear Club gear when poolside as much as possible. Swimmers are expected to remain with their team for the duration of the gala and support their team mates in each race. Any swimmer who, having entered a gala, decides not to swim at the gala or decides not to swim in one or more event, must notify the Team Manager prior to the commencement of the gala. Failure to do so may result in the Club being fined by the gala organisers, in which case the fine will be passed on by the Club to the relevant swimmer and will be payable by them or their parents. Any swimmers taking part in medal ceremonies are required to wear their Club gear. All swimmers entering Galas must be a fully paid up member of Swim Ireland for the current year. It is not sufficient just to have filled in the form. Payment of €35 is required for registration and cheques can be made payable to Kilkenny Swimming Club. You can download a form by clicking on the link below.

Swim Ireland Registration Form

Club Duties at Leinster and National Galas

To enable Leinster and Swim Ireland run Galas they require the co-operation of all Clubs and the support of many individuals. They use a quota system regarding gala officials. Each club must provide a quota of officials for each gala. This is based on the number of swims entered not on the number of swimmers. This quota will be set once the entries have been received and clubs are then notified of their duties. Duties involve team manager, timekeepers, turn-judge, line-up, attendance at technical meeting the evening before National galas etc. Failure to provide officials means that the swimmers are excluded from that session. At National Galas failure to provide officials means the swimmers are excluded from the rest of the gala and the club may also incur a fine from Swim Ireland. Unfortunately there have been increasing number of times this season where the parent rostered for gala duty has not turned up or failed to arrange a replacement. The Committee has discussed this issue and considers it totally unacceptable. The Committee has decided to introduce sanctions to be applied to swimmers where their parents declined to carry out a gala duty or have not turned up for gala duty or organized a replacement which will come into immediate effect. Where a parent fails to turn up for gala duty or declines to carry a gala duty their son/daughter will be excluded from the rest of the session. They will not be allowed entry to any future gala until their parent gives written undertaking to complete any duty they may be rostered at galas and in the event they are unable attend gala that they nominate another parent to carry out their duties for them and enclose a written acceptance from that parent that they are willing to cover both their own and the other parent’s duty.

Gala Officials

Attendance at some galas is dependent upon the Club providing gala officials (usually Leinster and National galas). All parents of swimmers attending a gala are required to make themselves available to act as gala officials for each gala which their children attend. Usually, the parents are asked to act as timekeepers for a session or part of a session. Timekeeping is usually carried out by two people in each lane. Due to electronic timekeeping at most galas, the duty is not very onerous. The Club can be fined for failure to provide gala officials, in which case the fine will be passed on to the parent who did not fulfil their gala rota duty.

Team Manager

The role and duties of the Team Manager at a gala are as follows:
  • Liaise between the Club and the gala officials
  • Supervise the Club team members while poolside
  • Submit scratch sheets to the gala organisers prior to the commencement of the gala
  • Collect the heat sheets from the gala organisers and make sure each swimmer knows the event they will be competing in and the lanes in which they will be swimming
  • Ensure each swimmer lines up for their event in a timely manner
  • Only the Team Manager will be permitted to make representation/complaints etc to the gala organisers on behalf of the Kilkenny Swim Team swimmer
  • Submit a written report to the Club Committee if there are any incidents at the gala which should be brought to the Committee’s attention

Swimmers & Parents Attendance & Protocol at Galas

Gala Protocol

Remember that you are representing your Club and that your behaviour should always reflect the Club’s good image and reputation. You should always follow the Coach and Team Manager’s instructions and let the Team Manager know when you are leaving the main group. You should try your best in all your events. Damage to property, unacceptable behaviour, refusal to do as instructed, unauthorised absences from the group or other forms of insubordination may result in suspension for the remainder of the gala and other possible punishment before being allowed to training sessions. Some things you should bring with you to galas:-
  • Water or sugar-free soft drinks
  • Kilkenny swimming hat
  • Swimming togs and change of swimming togs
  • Plastic bags for wet gear
  • Flip flops or others poolside shoes
  • Club gear
  • Towels
  • Spare goggles
  • Food

Parents Attendance At Galas

Parents are responsible for transporting their children to and from galas, and looking after their children at galas. Parents should also ensure that children have adequate food and drinks at galas and should generally support their children at the gala. In the event that a parent cannot accompany their child to a gala, they must appoint a responsible adult to act as chaperone for their child for the duration of the gala. This applies to all swimmers, regardless of age. Chaperones should ensure that they have the swimmer’s home telephone number and that they are aware of any specific medical ailment or medicine which the swimmer under their care is on. Chaperones should ensure they have adequate insurance cover when transporting other swimmers and should not carry more than the permitted number of passengers in their car. All swimmers should wear a seatbelt.

Relay Team Selection Procedure

It is Club policy that the relay team selected will always be the strongest available. Where possible and, if available, swimmer numbers justify, more than one relay team will be entered. Relay teams are selected by the Coach. In the absence of the Coach, the team will be selected according to Club criteria by the Team Manager. Swimmers who fail to make themselves available for an earlier team event may be disregarded. To facilitate selection, all swimmers must report to the Coach/Team Manager on arrival and notify them of departure.

Individual Stroke Relays

The Team shall comprise the four fastest swimmers who otherwise comply with the requirements of the event. The following shall be the procedure for evaluating the above:-
  1. Performance at the same stroke and distance at the Gala
  2. Performance at the same stroke at the next closest distance at the Gala
  3. Official personal best time according to the latest edition available prior to the Gala where a sufficient number of swimmers do not have times according to 1, 2 or 3 above, the team will be selected by the Coach or the Team Manager

Medley Team Relays

The team shall be selected based on the above criteria, but to give the lowest combined time

Gala Entry Procedure

  • Forthcoming galas will be announced via the club noticeboard and website only-no club emails will be sent
  • Entries processed only if received in the club box by 5pm on deadline day
  • Entries without payment will not be accepted
  • Entries without a Swim Ireland number will not be accepted
  • No email or text entries accepted as these are without payment
  • Entries sent directly to the hosting club will not be processed by Kilkenny Swimming Club

Swimming Galas Explained

  • Club Gala (Kilkenny or other). See www.kilkennyswimmingclub.ie
    • Suitable for (A), B, C, competent D squad members
    • Can enter with no previous time for a distance/stroke
  • Regional (Leinster Gala). See www.swimleinster.com
    • Graded or Distance Galas with electronic timing
    • Short Course (25m pool) (Sep-Dec) or Long Course (50m pool) (Jan-July)
    • Suitable for A, B, advanced C squad members
    • Qualifying times generally required
    • Age grouped (Leinster Division 1 or 2), or
    • Open entry (awards not divided into age categories)
  • National (Swim Ireland). See www.swimireland.ie
    • Elite swimmers with qualification times
    • SC (Sep-Dec), LC (Jan-July)
    • Age grouped (Irish Age Groups Division 1 or 2), or
    • Open entry (Dave McCullogh, Irish Open Championships)

Upcoming Gala Entries

Swimmers can download the gala entries listed below in the download links to ensure that all events applied for have been uploaded correctly. Please note that different Galas are suitable for swimmers in different squads and by and large club galas, such as St Fiacres or own Gala are more suited to swimmers in C Juniors and C1 Squad. Provincial Galas (Leinsters) are more suitable for C2 or B Squad swimmers and National Galas (which have minimum qualifying times) are by and large suitable for A Squad Swimmers. If you have any doubts please ask your coach for further information.

Gala Results

Please use the download links below to view our swimmers' results from galas.

National Results


Irish Age Groups Division 2 Results 26th-29th June 2014

Irish Age Group Championships & Summer Open Results 16th-20th July 2014